Job Description

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process.

Job Category

Limited

Employment Type

Regular

Job Profile

Chief Res Admin Off (Inst)

Job Summary

The University of Wisconsin-Madison is a preeminent center for discovery, learning, and engagement with open forms of access to citizens from every background. UW-Madison creates a welcoming and empowered community while preparing current and future generations to live satisfying, useful, and ethical lives. In partnership with the state and with colleagues around the world, the University's faculty, staff, and students identify and address many of the state's and the world's most urgent and complex problems.

UW-Madison ranks as one of the most prolific research universities in the world, placing in the top ten among American public universities for research expenditures. UW-Madison receives over $1.5 billion each year in sponsored project awards, submits over 4,000 proposals each year, requesting over $3.5 billion in funding. Research and Sponsored Programs (RSP) manages about 10,000 active awards valued at nearly $4.0 billion.

Under the leadership of the Vice Chancellor for Research, the Director will develop strategic and operational planning for a team of 109 employees; advise stakeholders in research and sponsored programs; and provide vision for the pre- and post- award functions of RSP, including: proposal submission, negotiations of sponsored research agreements, non-funded agreements, clinical trials, fee for service agreements, awards acceptance and setup, financial oversight, invoicing, reporting, audit, and closeout. In addition to being responsible for the complete cycle of actions for proposals and awards, RSP is responsible for policy development for all sponsored programs at UW-Madison and for preparing the University's F&A proposal.

Key Job Responsibilities

Ensures institutional compliance with federal regulations, sponsor terms and conditions, state law, UW system, and campus requirements (20%)

Develops and directs strategic and operational planning for the institutional research administration office as well as campus-wide initiatives related to research and sponsored programs (25%)

Develops institutional level policies and procedures (10%)

Establishes, implements, and maintains procedures and guidelines for sponsored grants and agreements administration (10%)

Serves as an institutional liaison to internal and external leadership and stakeholders. Advises principal investigators, leadership, central grants administration, and granting agencies regarding contract interpretation and policies (20%)

Exercises supervisory authority, including hiring, transferring, suspending, promoting, managing conduct and performance, discharging, assigning, rewarding, disciplining, and/or approving hours worked of at least 2.0 full-time equivalent (FTE) employees (15%)

Department

Office of Vice Chancellor for Research (OVCR), Research and Sponsored Programs (RSP)

Compensation

The minimum salary for this position is $225,000 but is negotiable based on experience and qualifications. This position will receive a comprehensive benefits package, including generous paid time off, competitively priced health/dental/vision/life insurance, tax-advantaged retirement savings accounts, and participation in the Wisconsin Retirement System (WRS) pension fund.

Required Qualifications

• Eight or more years of experience administering research activities is required. Preferably at a major educational institution.

Preferred Qualifications

• Demonstrated management experience in research administration, including such areas as proposal review and submission, contract negotiation, award terms and conditions, award management, and electronic research administration.
• Demonstrated ability to supervise and motivate staff.
• Superior oral, written and interpersonal skills and the ability to work collaboratively in a team-oriented environment across organizational units at all organizational levels, including faculty, deans, divisional and central administration and senior institutional officials.
• Demonstrated experience with the development and/or use of complex electronic systems, preferably in research administration.
• Demonstrated strong working knowledge of federal and non-federal grant and contract administration, including policies and best practices at research universities.
• Experience with federal, state, and university regulations governing grant activities.
• Demonstrated leadership abilities and experience with planning, directing, and managing policies and best practices in grants management, as well as operations and service provision in a higher education environment.

Education

Bachelor's Degree is required

How To Apply

To apply for this position, please click on the "I am a current employee" button or "I am not a current employee" button under Apply Now. You will be prompted to upload the following documents (required).

• Cover Letter
• Resume or CV
• List of five references

Please note, there is only one attachment field and you are able to upload multiple documents in the attachment field.

Your resume and cover letter should include all relevant education and/or work experience as it relates to this position, including the qualifications section. Your cover letter should specifically address your experience in Research Administration; experience in management, supervision, and leadership experience in research administration; and your experience with maintaining effective working relationships at all levels of the organization. Cover letters will be used as a writing sample and to determine the best qualified applicants.

A successful applicant will be responsible for ensuring eligibility for employment in the United States on or before the effective date of the appointment. University sponsorship is not available for this position.

Contact Information

Kelly Marks kelly.marks@wisc.edu

Institutional Statement On Diversity

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

The University of Wisconsin-Madison is an Equal Opportunity Employer.

Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, visit the Human Resources Workplace Poster website.

To request a disability or pregnancy-related accommodation for any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Divisional Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you.

Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.

Job Tags

Full time, Contract work, Work experience placement, Work at office, Immediate start,

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