Job Description

Position Description

The FAS Research Administration Divisional Support Specialist provides comprehensive pre- and post-award sponsored research support to FAS departments, centers, and units in the Division of Arts & Humanities, the Division of Social Science, and smaller non-Divisional units within the FAS. This will entail providing PIs with timelines & checklists for upcoming sponsored applications, preparing administrative proposal documents such as the budget and budget justifications, compiling proposal files proposals, uploading to sponsor portals and Harvard?s Grant Management Application Suite (GMAS), and collecting/responding to feedback from the Office for Sponsored Programs. In addition, this position will offer award management support to Divisional units without grant infrastructure. This will include monitoring expenses, assisting with financial progress reports and effort certification, and ensuring proper grant stewardship.

Key Responsibilities include but are not limited to:

• Provide comprehensive pre-and/or post-award sponsored administration support in collaboration with and/or on behalf of departments/divisions.
• Partner directly with Principal Investigators to manage the lifecycle of their research portfolios from proposal submission through award closeout.
• Provide routine post-award reconciliations and monitoring to departments/centers/units with low sponsored research volume and limited research administration personnel.
• Work with local units to facilitate and provide additional support for audits.
• Provide onboarding, mentoring, and one-on-one coaching to new Department Administrations, research administration staff, and financial personnel who may transact on sponsored awards in the Division of Arts & Humanities, the Division of Social Sciences, and other non-Divisional units
• Act as a subject matter resource for the FAS research community.
• Other duties as assigned.

Basic Qualifications

• Bachelor?s degree or equivalent work experience required
• Minimum of 5 years? relevant work experience
• Advanced knowledge of sponsored research regulations

Additional Qualifications and Skills

The following Additional Qualifications are strongly preferred. If you meet some but not all requirements, you are still encouraged to apply:

• Demonstrated experience with federal, non-federal, and industry-sponsored awards.
• Proven ability to independently manage both pre- and post-award duties.
• Strong verbal, written, and interpersonal communication skills.
• Sound judgment, with the ability to prioritize and balance multiple concurrent tasks/assignments.
• Demonstrated ability to work independently and collaboratively with partners across the University?s departments, centers, and units.
• Discretion in handling sensitive and confidential information.
• Proficiency in Microsoft Office suite; advanced Excel skills highly preferred.

Working Conditions

• Work is performed in an office setting

Additional Information

This job is part of the FAS Employee Referral Program .? Guidelines, including information on the $2500 referral bonus, are here .

We regret that we are unable to provide visa sponsorship for this position.

All formal offers will be made by FAS Human Resources.

Benefits

We invite you to visit Harvard's Total Rewards website ( ) to learn more about our outstanding benefits package, which may include:

• Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
• Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
• Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
• Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
• Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
• Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
• Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
• Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
• Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.

Work Format

Hybrid (partially on-site, partially remote)





Commitment to Equity, Diversity, Inclusion, and Belonging
Harvard University views equity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify this excellence while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.



EEO Statement
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

About Harvard University Faculty of Arts and Sciences

Harvard University is devoted to excellence in teaching, learning, and research, and to developing leaders in many disciplines who make a difference globally. The University, which is based in Cambridge and Boston, Massachusetts, has an enrollment of over 20,000 degree candidates, including undergraduate, graduate, and professional students. Harvard has more than 360,000 alumni around the world. The University has twelve degree-granting Schools in addition to the Radcliffe Institute for Advanced Study, offering a truly global education. Established in 1636, Harvard is the oldest institution of higher education in the United States.

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Job Tags

Holiday work, Work experience placement, Local area, Remote job,

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