Job Description

We are a well-established law firm headquartered in downtown Long Beach, California, with a strong reputation for success in high-profile cases. Our collaborative and dynamic work environment prioritizes professional growth, team culture, and exceptional results for our clients. We are seeking an experienced Legal Secretary to join our growing team.

• Manage attorneys' calendars, scheduling all appearances, reminders, deadlines, and trial calendars, including setting up CourtCall/remote links.
• Maintain updated knowledge of court filing deadlines and trial timelines (state and federal).
• Perform e-filing and physical filing with various courts.
• Create and manage trial countdowns manually in Excel and adapt to ProLaw docketing once implemented.
• Draft, prepare, and file pleadings, discovery documents, notices, letters, and subpoenas, ensuring proper service.
• Organize and maintain case files, ensuring accuracy and completeness.
• Coordinate depositions, court reporters, interpreters, videographers, experts, and witnesses.
• Assist in trial preparation, including assembling exhibits, trial binders, and reports.

Requirements:

• Prior experience in high-volume insurance defense, medical/dental malpractice law firms in California.
• Proven ability to maintain an accurate trial calendar with or without calendaring software.
• Strong knowledge of court deadlines, filing procedures, and trial countdown processes.
• Exceptional writing and communication skills, with no grammatical or formatting errors.
• Proficiency in e-filing and document preparation (letters, notices, subpoenas, depositions).
• Ability to independently manage multiple cases, deadlines, and attorney assignments with minimal supervision.
• Excellent organizational skills, attention to detail, and ability to work efficiently under pressure.
• Proficiency in Microsoft Office (Word, Outlook, Excel) and other office equipment, with a strong ability to learn new systems.

Benefits:

• 401(k) Matching
• Paid Gym Membership
• Breakfast on Fridays and Team Luncheons
• Employee Appreciation Program
• Wellness Resources & Initiatives
• Flexible Spending Account
• Comprehensive Health Insurance Plans + Life & Disability Insurance
• Paid Time Off, +13 Holidays + Parental Leave
• Referral Bonuses

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